6
applicants
Executive Assistant for Internet Startup
at Intern Media Group in Makati
We are an online entertainment/social media startup based in the USA. The movies and television programs produced by our co-founder are known by millions throughout the world. We are creating an online entertainment brand we hope will make as big a mark. If you are smart, creative, energetic, efficient, capable and looking for the opportunity of a lifetime, we are interested in you.
Our Ideal candidate will thrive in a high-energy environment that rewards organization, creativity & “out-of-the-box” thinking.
Requires strong computer and internet research skills (knowledge of Mac and/or PC) including word processing, spreadsheets, presentation and document creation, database and project management software such as: Word, Excel, Powerpoint, Adobe Acrobat, iMovie, Skype and/or iChat
Possesses advanced computer skills along with the ability to train others on system usage. A premium paid for specific industry or market experience.
Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
STARTING SALARY (RANGE BASED ON EXPERIENCE): P25,000-P35,000. After a 6-month trial period, employee will also receive stock options tbd.
Perform administrative duties & office support activities for executive management, possibly including multiple supervisors.
Duties may include:
Relieve management of administrative detail, all projects
Coordinate work flow
Maintain Project List - tracking progress and results daily
Update and chase delegated tasks to ensure progress to deadlines
Take initiative in manager’s absence
Keep projects on schedule
Create & Maintain procedures manual to ensure consistent
performance of routines
Communication
Compose correspondence/reports for own or manager’s signature
Arrange essential mail in priority action order for boss
Check deadlines on incoming requests & put preliminary work in play
Process replies on own initiative or from bosses’ dictation or notes
Research, draft or abstract reports
Phone
Handle all inquiries within my capacity
Arrange "callbacks" to protect boss’s time
Provide back-up materials for callbacks
Route calls elsewhere as needed
Do phone surveys/inquiries as needed
Appointments/Meetings
Maintain calendar; ascertain which events require boss’s presence
Schedule to maximize boss’s time efficiency; Allow decision/desk time
When boss chairs meetings: -Prepare agenda in advance -
Arrange meeting facilities -Act as recording secretary; prepare action
minutes
Confidentiality
Perform to earn boss’s full confidence
Assure discreet handling of all business
Travel
Arrange travel through internal or outside agents
Arrange travel cash in advance
Prepare itinerary, trip file and supplies
Prepare expense report tools for boss
Complete expense reports after trip
Data Management
Improve/tighten storage/retrieval systems
Update and manage index
Routines
Update secretarial/clerical desk manual
Set up "tickler" system
Set up "exception reporting" system to handle routines without
supervision
Routinely re-order department supplies
Update mail/phone directories
Make these available to trainees
Projects
Handle administrative detail, all projects
Seek greater role in projects within administrative and other areas of
competence
Seek training on projects outside my range
Supervision
As required, recruit, hire, train and supervise part-time or full-time, paid,
or unpaid/volunteer secretarial or clerical staff
Research the Internet to locate potential job candidates
Scan resumes & assist w planning new employee coordination mtgs
Schedule interviews
Compile materials and maintain employee database records.
Supervise a Data Entry Specialist to prioritize and batch material for high
volume data entry.
Ongoing AUDIT OF METHODS re: how company does things, and willingness to rock the boat for greater economy and efficiency in getting work done.
EXAMPLES:
Study and review company or department procedures
Recommend management action to improve standard operating
procedures. Present comparisons on costs, risks, and benefits
Develop and test new procedures
Take part in admin meetings to assure secretarial follow-through
Take initiative on requests and inquiries of administrative nature,
especially when bosses’ specialty is not administrative
Prepare and control administrative budgets
MISCELLANEOUS
Word processing, filing, and faxing
Assist w/ preparation of reports and financial data
Place orders for supplies and services
Customer relations
Maintain department database records
Use presentation software programs (such as Microsoft PowerPoint)
to create presentations for meetings and events
Edit material and provide basic instruction to presenters on how to
use a particular program
Establish a system for systematically arranging letters, memoranda,
invoices and other indexed documents
Sort, prepare & scan documents
Our Ideal candidate will thrive in a high-energy environment that rewards organization, creativity & “out-of-the-box” thinking.
Requires strong computer and internet research skills (knowledge of Mac and/or PC) including word processing, spreadsheets, presentation and document creation, database and project management software such as: Word, Excel, Powerpoint, Adobe Acrobat, iMovie, Skype and/or iChat
Possesses advanced computer skills along with the ability to train others on system usage. A premium paid for specific industry or market experience.
Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
STARTING SALARY (RANGE BASED ON EXPERIENCE): P25,000-P35,000. After a 6-month trial period, employee will also receive stock options tbd.
Perform administrative duties & office support activities for executive management, possibly including multiple supervisors.
Duties may include:
Relieve management of administrative detail, all projects
Coordinate work flow
Maintain Project List - tracking progress and results daily
Update and chase delegated tasks to ensure progress to deadlines
Take initiative in manager’s absence
Keep projects on schedule
Create & Maintain procedures manual to ensure consistent
performance of routines
Communication
Compose correspondence/reports for own or manager’s signature
Arrange essential mail in priority action order for boss
Check deadlines on incoming requests & put preliminary work in play
Process replies on own initiative or from bosses’ dictation or notes
Research, draft or abstract reports
Phone
Handle all inquiries within my capacity
Arrange "callbacks" to protect boss’s time
Provide back-up materials for callbacks
Route calls elsewhere as needed
Do phone surveys/inquiries as needed
Appointments/Meetings
Maintain calendar; ascertain which events require boss’s presence
Schedule to maximize boss’s time efficiency; Allow decision/desk time
When boss chairs meetings: -Prepare agenda in advance -
Arrange meeting facilities -Act as recording secretary; prepare action
minutes
Confidentiality
Perform to earn boss’s full confidence
Assure discreet handling of all business
Travel
Arrange travel through internal or outside agents
Arrange travel cash in advance
Prepare itinerary, trip file and supplies
Prepare expense report tools for boss
Complete expense reports after trip
Data Management
Improve/tighten storage/retrieval systems
Update and manage index
Routines
Update secretarial/clerical desk manual
Set up "tickler" system
Set up "exception reporting" system to handle routines without
supervision
Routinely re-order department supplies
Update mail/phone directories
Make these available to trainees
Projects
Handle administrative detail, all projects
Seek greater role in projects within administrative and other areas of
competence
Seek training on projects outside my range
Supervision
As required, recruit, hire, train and supervise part-time or full-time, paid,
or unpaid/volunteer secretarial or clerical staff
Research the Internet to locate potential job candidates
Scan resumes & assist w planning new employee coordination mtgs
Schedule interviews
Compile materials and maintain employee database records.
Supervise a Data Entry Specialist to prioritize and batch material for high
volume data entry.
Ongoing AUDIT OF METHODS re: how company does things, and willingness to rock the boat for greater economy and efficiency in getting work done.
EXAMPLES:
Study and review company or department procedures
Recommend management action to improve standard operating
procedures. Present comparisons on costs, risks, and benefits
Develop and test new procedures
Take part in admin meetings to assure secretarial follow-through
Take initiative on requests and inquiries of administrative nature,
especially when bosses’ specialty is not administrative
Prepare and control administrative budgets
MISCELLANEOUS
Word processing, filing, and faxing
Assist w/ preparation of reports and financial data
Place orders for supplies and services
Customer relations
Maintain department database records
Use presentation software programs (such as Microsoft PowerPoint)
to create presentations for meetings and events
Edit material and provide basic instruction to presenters on how to
use a particular program
Establish a system for systematically arranging letters, memoranda,
invoices and other indexed documents
Sort, prepare & scan documents
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Published on: 08-18-2010
Viewed: 374 times
Viewed: 374 times